A nominal code within Navigator has a well-defined structure. The code is composite, in that it is made of many parts.
A typical nominal code is :-
01.1.30.10.30.1.0.0.1.1
The code is made up of 10 sub-codes, divided by dots. Company number is defined as position zero as this is hidden from the extended TB view.
Each section of the code is as follows :
0. Company Code e.g. 01
The company code defines the company that this nominal code is posted to. This is often a "hidden" part of the code and the nominal code is often reported and viewed without this (eg 1.30.10.30.1.0.0.1.1)
1. Branch No e.g. 1
This is the branch no that the nominal ledger entry relates to. For system postings this normally relates to the branch that the transaction was generated in. There is a control branch 0 which is used where the transaction relates to the company specifically rather than to an individual branch within the company.
2. Department e.g. 30
This is the department code that the transaction relates to, and can be one of the following :-
0 - Control
10 - Parts
11 - Parts - Sales Department
12 - Parts - Internal
20 - Workshop
21 - Workshop - Sales Department
22 - Workshop - Internal
30 - New Vehicle Sales Dept
31 - Used Vehicle Sales Dept
32 - Demo Vehicle Sales Dept
33 - 39 - other vehicle departments
40 - Sales Ledger
80 - Head Office
3. Type e.g. 10
The nominal code type represents the analysis of the posting and can be :-
10 - Sale
20 - Discount Given
23 - PX Over-allowance
30 - Cost of Sale
40 - Direct Expense
50 - Indirect Expense
60 - Asset
70 - Liability
Some Navigator installs will also use types 11/21/22/31 which are suspense codes in the Vehicles System but are not documented here.
4. Nominal Analysis Code eg 30
This defines the core detail of the posting - this is an extendable list which can be added to or manipulated in Nominal Setup. Typical system defined codes are :
10 - Parts
20 - Labour
30 - Vehicle
31 - Factory Option
etc.
5. Sales Category
This represents the category of sale, and is driven from the point of sales as follows :-
Sales Department
When raising a Sales Order in the Vehicles system, a category of sale is selected. The category of sale no selected is used in nominal postings when the deal is closed.
Parts Department
A customer category can be assigned to a customer from within the customer record (Profiles / Parts Profiles) - it defaults to "1" for Retail. The code for this category is used for all P&L entries created from a parts invoice to this customer.
Service Department
A customer category can be assigned to a customer from within the customer record (Profiles / Service Profile) - it defaults to "1" for Retail. The code for this category is used for all P&L entries created from a Service invoice to this customer.
6. Parts Franchise
When a part is created, a franchise is selected (e.g. Ford, Oils, Non Franchise etc). This franchise code is then used for any P&L entries made by selling this part through either the parts or workshop.
However, the actual analysis of franchises is selected in Nominal Ledger > Utilities > Setup - if a Parts franchise is not selected in the setup, then any postings made to a part with this franchise code will have this code set to zero on any postings.
7. Job Type
This represents the costing type of a job, as selected from the Workshop when invoicing. Any workshop invoice generated will be categorised using one of the following codes :
1. Retail
2. Warranty
3. Internal
4. Sales Department
5. Insurance
6. Lease Co
7. Not Used
8. Other Account
14. Renault Customer Services (Only used for Renault)
8. Vehicle Make
This is the vehicle make code, and is used for P&L entries generated by Closing deals in the Vehicles Department and for workshop invoices. The make of the vehicle is selected here.
However, the actual analysis of makes is selected in Nominal Ledger > Utilities > Setup - if a make is not selected in the setup, then any postings made to a part with this make will have this code set to zero on any postings.
9. Model
This is the vehicle model code. It is only used for New Vehicle Sales (to Department 30). It is zero for any other entries.