To create a Sales Ledger account go to the Navigator Main Menu and select Accounts. In the drop-down menu that appears select Sales Ledger. A window similar to the below will then display:
Select the New button next to the Account No field. The window will look similar to the below:
Fill in the following information on the Details tab:
Name - this the name of the account
House No/Name - Enter the house name or house number of the account
Address - this field will populate automatically if you enter the postcode first. Please note, if you enter the postcode afterward's, it will override what has been entered into the address field
Postcode - enter the postcode
Non-UK - if this option is ticked the address and postcode field become free text
Telephone - enter the accounts telephone number
Facsimile - enter the accounts fax number
Email - enter the accounts email address
Send Statements by Email - tick this option if you would like the account to automatically be sent their statement via email during the Statement run. For more information regarding Statements please click here
DDI - Direct Dial Inwards
Mobile - enter the accounts mobile number
Maintenance Authority - enter the maintenance authority
Contact - enter the name of the main contact for the account
On completion of the details tab, select the Terms tab. The following window will display:
Fill in the following information on the Terms tab:
Status - Select the status of the account
Credit Limit - enter the credit limit for the account if there is one to be set
Limited Credit Account - select whether it is a cash or credit account
Account Type - select the required account type. If internal is selected, the below additional fields with appear:
Clear to Nominal - if a nominal code is selected then any invoices to this account will automatically clear to this account
Authorised By - transactions cannot be cleared until the person assigned to authorised by has confirmed
Please note, if a Clear to Nominal and Authorised by is setup then the invoices will not automatically clear
Payments Terms - select the required payment terms
Auto Stop (days) - select the number of auto-stop days. If an invoice has not been paid after the number of days set for auto stop then the status of the account will change to Suspended (auto) and will not let invoices be raised against the Sales Ledger account
Send Statement - select Yes if you want to send the sales ledger account statements. If email is selected on the details tab, then the statement will be sent via email. If email is not selected, then the statement will print
Copy Invoices with - if yes is selected, when doing the statement run, the invoices due on the account will also print
Nominal Category - enter a nominal category
Consolidated Monthly Parts invoicing? - tick this if you want to consolidate all parts invoices into one
Zero Rate for VAT purposes (not for Internal or Export) - tick this option if these accounts need to be zero-rated for VAT
On completion, select Save.