Retail Goods In Guide

You use Goods In to record deliveries from suppliers. You enter delivery details, add each product received, and update stock and accounts.

Why This Matters

• Ensures stock levels are accurate

• Records supplier deliveries correctly

• Supports bar code printing where needed

• Keeps purchasing and accounting data aligned

Entering Delivery Note Information

Required Details

Enter the basic delivery information:

• Supplier

• Invoice number or delivery note number

• Date of delivery

• Notes (if needed)

Selecting the Supplier

Enter the supplier’s account number or part of the supplier name.
If you enter part of the name, a list of matching suppliers appears.
Select the correct supplier from the list.

Invoice or Delivery Note

Enter either an invoice number or a delivery note number.
If the supplier’s delivery note lists an invoice number, enter the invoice number.

Delivery Date

Enter the date shown on the supplier’s delivery note.

Entering Delivered Products

Once the delivery note details are entered, add each product listed on the delivery note.

How to Add a Product

Type any of the following into the Part Number field:

• Product code / part number

• Manufacturer part number

• Manufacturer barcode (scan or type)

• Local barcode (scan)

You may also select Search to find the product, the same way you search in EPOS.

When the product is selected, its details appear on screen.

Setting the Quantity

Update the quantity if needed before selecting Add.

Bar Code Printing

If the product is set to print a barcode, the Bar Code Print? box is ticked automatically.
You may override this to:

• Print barcodes for products not set up for barcode printing

• Skip printing for products that normally print barcodes

Product List

Each added product appears in the list at the bottom of the screen.
The system also displays total retail value and total cost.
Use these totals to check the delivery note or invoice if prices are shown.

Removing or Changing a Product

To update or remove a product:

1. Double click the product in the list.

2. The product is removed from the list.

3. Its details appear in the Add Part section.

4. Adjust the quantity or price, then add the product back if needed.

Completing a Goods In

When all delivery details and products are entered, complete the Goods In.

Select Complete.

The delivery note appears on screen and can be printed if needed.

If barcode labels are required, the system confirms this after the Goods In note is printed.