How to Post a Settlement for a Part Exchange (PX)

When handling a part exchange (PX) settlement, it's important to ensure that the correct payment details are recorded within the Vehicle Administrator’s Toolkit to maintain accurate financial records.

Step-by-Step Guide to Posting a PX Settlement

1. Access the Vehicle Administrator's Toolkit

• From the Navigator Main Menu, go to Vehicles
• In the dropdown menu, select Vehicle Administrator’s Toolkit

2. Locate the Host Stock Record

• Search for the stock record associated with the part exchange vehicle
• Once the record appears, navigate to the PX Details tab

3. Post the Payment

• Click the Post Payment button

4. Enter the Required Payment Details

• Agreement No – Enter the agreement reference for the settlement
• Amount to Pay – Input the settlement amount
• Payment Method – Select the payment type from the dropdown:
  ✅ Contra – If offsetting against another transaction
  ✅ Cheque – If issuing a cheque payment
• Payment Date – Enter the date the settlement is being processed
• Cheque No (if applicable) – Provide the cheque number

5. Finalise the Settlement

• Once all details are entered, click Post to confirm and process the payment