Why Is Nominal Code 0.30.60.80 Showing in my Nominal?

Nominal code 0.30.60.80 appears when a standard retail job is incorrectly charged to the Sales Department rather than the appropriate Customer or Sales Internal Account.

Common Cause

This typically happens when the "Sales Dept" option is used incorrectly. This option is intended only for jobs related to sales vehicles, such as preparation or repairs done on stock vehicles.

Steps to Correct

1. Identify the Job:

   • Locate the job in the system that was charged to 0.30.60.80.

2. Raise a Credit:

   • Credit the incorrectly charged job.

3. Re-Invoice Correctly:

   • Reissue the invoice and ensure it is charged to the correct account:
     • Customer account for retail jobs.
     • Sales Internal Account for internal or sales-related jobs.

Impact on Accounting

• The credit and debit entries will offset each other, ensuring there is no impact on previously closed accounting periods.
• This correction ensures accurate nominal ledger reporting and prevents discrepancies in the trial balance.

Best Practices

• Verify Request Lines: When processing jobs, double-check the request lines to ensure they are assigned to the correct account.
• Staff Training: Ensure all workshop staff understand when to use the "Sales Dept" option.
• Monitor Regularly: Review nominal codes periodically to catch and correct errors early.