How to Prevent Accounts Adjustments with a Back Posting Prevention Date

To maintain accurate financial records and prevent unauthorised adjustments to previous accounting periods, you can set a Back Posting Prevention Date in Navigator. This feature restricts postings to dates prior to the specified closed period date, ensuring data integrity and compliance with accounting practices.

Steps to Set a Back Posting Prevention Date

1. Access Back Posting Prevention Settings

• Navigate to:
  Accounts > Nominal Ledger > Utilities > Setup > Back Posting Prevention.

2. Set the Closed Period Date

• In the Closed Period Date box, enter the date you wish to lock as the cut off for postings.
• Important: The date should be the first day of the new month, not the last day of the previous month.

3. Save the Changes

• Confirm and save the settings to apply the back posting restriction.

Behaviour After Setting Back Posting Prevention

• Posting Restrictions:

  • Users will be unable to post to any nominal date prior to the specified Closed Period Date.

• Override Code Requirement:

  • To allow postings before the set date, users will need an override code.

How to Configure the Override Code

1. Navigate to:
   Setup > General Setup > Nominal Back Posting.
2. Set the override code that authorised users can use to bypass the restriction when necessary.

Key Notes

• Date Accuracy: Always set the closed period date as the first of the new month to prevent inadvertent postings to the previous period.
• Controlled Access: Use the override code sparingly to maintain the integrity of the back posting prevention settings.
• Audit Trail: The system will track override code usage, providing an audit trail for any exceptions.

Scenarios Where This Process is Useful

• Preventing unauthorised or accidental adjustments to prior accounting periods.
• Maintaining financial accuracy and ensuring compliance with reporting standards.
• Restricting backdated entries to protect closed period balances.