How to Process a Sales Order with a Deposit

In this video, I'll guide you through the steps to create a sales order with a customer deposit, and how to correctly post the deposit to ensure accurate accounting.

Additionally, I’ll show you how to cancel both the order and deposit, making sure that all VAT entries are handled properly.

Here’s what we’ll cover:

1. Creating the Sales Order:

   • Go to the stock vehicle in question.
   • In the Sales Status tab, select Create Order.
   • Search for the customer, then double-click to select their record.
   • In the order screen, click Update Deposit and enter the deposit value.
   • Raise the order.

2. Posting the Deposit:

   • Navigate to the Debtors tab and post a receipt for the deposit amount.
   • This step is crucial to calculate VAT on the deposit correctly.

3. Cancelling the Order:

   • First, reverse the deposit receipt to clear any VAT entries related to the deposit.
   • Then, cancel the order.

By following these steps, you ensure that VAT is properly accounted for during both the deposit and order cancellation processes.