Posting a Cashbook Payment or Receipt

This guide explains how to post a Cashbook Payment or Cashbook Receipt in the Accounts module of the system.

1. Posting a Cashbook Payment

1. Navigate to the Cashbook Payment Screen

   • Go to the Accounts module.
   • Select the Cashbook Payment icon.

2. Select the Bank Account

   • If multiple bank accounts are set up, the system will prompt you to select the account you wish to update.

3. Complete the Payment Fields

   • DATE: This will default to today’s date. Change it if necessary.
   • NOMINAL CODE:
     • Enter the nominal code manually, OR
     • Use the Lookup button to search and select the correct code.
   • PAYMENT AMOUNT: Enter the value to be posted.
   • REFERENCE: Add a narrative or reference. This will appear in the Reconcile screen for tracking purposes.

4. Post the Payment

   • Click the POST button to finalise the entry.

2. Posting a Cashbook Receipt

Follow the same steps as posting a payment, but with one key difference:

• When entering the PAYMENT AMOUNT, prefix the value with a minus sign (-).
  • This ensures the amount appears as a receipt in the cashbook.

Summary

• Use the Cashbook Payment screen to post payments and receipts.
• For payments, enter the amount normally.
• For receipts, use a minus sign (-) to ensure it reflects correctly in the cashbook.