How to Post a Cashbook Payment or Receipt

The Cashbook feature in Navigator allows you to manage payments and receipts efficiently. Follow the step-by-step guide below to post a payment or receipt within the Accounts module.

Posting a Cashbook Payment

1. Navigate to the Accounts Module

   • Open the Accounts module from the main menu.

2. Select the Cashbook Payment Option

   • Click on the Cashbook Payment icon.

3. Choose the Bank Account (if applicable)

   • If multiple bank accounts are configured, you’ll be prompted to select the account you wish to update.
   • Choose the correct account from the list.

4. Complete the Payment Fields

   • Date: This will default to today’s date. Adjust if necessary by selecting the appropriate date.
   • Nominal Code: Enter the relevant nominal code by either:
     • Using the Lookup button to search for the code.
     • Manually entering the code if known.
   • Payment Amount: Enter the value of the payment.
   • Reference: Provide a narrative or description. This will appear in the Reconcile screen to help identify the transaction.

5. Post the Payment

   • Once all fields are completed, click the Post button to finalise the transaction.

Posting a Cash Receipt

To post a receipt, follow the same steps as above, with the following key difference:

• When entering the Payment Amount, ensure it is a negative value (e.g., -100.00).
  • Entering a negative amount will classify the transaction as a receipt in the cashbook.

Tips for Accurate Entries

• Double-check the Nominal Code: Using the correct code ensures the payment or receipt is posted to the right account.
• Use Clear References: A clear and concise reference makes it easier to reconcile transactions later.
• Review Before Posting: Always verify the details before clicking the Post button to avoid errors.