Managing Company Vehicles in Navigator

The handling of company vehicles in Navigator depends on your business's preferred approach. Below are the two primary methods for managing company vehicles and their associated costs.

Method 1: Creating a Business Customer

1. Set up the company as a business customer:

   • Create a customer record for your business.
   • Attach a Sales Ledger account to this customer record.

2. Link vehicles to the business customer:

   • Add all company vehicles under this customer record.

3. Handling workshop jobs:

   • If a company vehicle requires workshop services, create the job against the customer and vehicle record.
   • Invoice the job directly to the associated Sales Ledger account.

Method 2: Creating a Stock Record

1. Create the vehicle as a stock record:

   • Add the vehicle to your stock records.

2. Transfer to the "COMPANY" department:

   • Move the vehicle to the COMPANY department within Navigator.
   • This ensures all associated costs (e.g., maintenance, preparation) are allocated to the vehicle’s stock record.

3. Advantages of using a stock record:

   • Cost tracking: All costs related to the vehicle are assigned to the deal. If the vehicle is later transferred back to showroom stock, an accurate Stand-in-Value (SIV) is calculated.
   • Workshop jobs: Workshop jobs are created via the stock record. Invoices for these jobs are charged to the Sales Department, ensuring they are not associated directly with your company account.
   • No customer association: Since the vehicle is treated as a stock item, it is not tied to a customer record. This reflects its status as a company asset rather than a sold vehicle.

Choosing the Right Method

• Business Customer Approach: Suitable if the focus is on keeping company vehicles tied to a single customer record for easier management of workshop jobs and invoices.
• Stock Record Approach: Ideal for businesses that want detailed cost tracking, accurate SIV calculations, and a clear separation of ownership as a company asset.