How to Add Additional Payment Types for Vehicle Receipts

Adding custom payment types for vehicle receipts allows you to post payments to specific nominal codes, such as other bank accounts or deposit holding accounts. This is useful for organisations that need to categorise receipts into distinct accounts for better financial tracking.

Steps to Add Additional Payment Types

1. Access Receipt Nominal Code Settings:

   • Navigate to:
     Vehicles > Vehicle Parameters Maintenance > Receipt Nominal Code.

2. Create a New Payment Type:

   • Click the "Add" button to open the setup window.

3. Enter Payment Type Details:

   • Description: Enter a description for the payment type. This text will appear as a payment method in the dropdown menu when posting a receipt.
   • Nominal Code: Enter the nominal code where the payment should be posted.

4. Save the Payment Type:

   • Click Close in the pop-up window to save the new payment type.
   • Click Close on the main screen to finalise and save all changes.

Where the Payment Type Will Appear

• The newly added payment type will now be available as an option in:
  Debtors Tab > Post Receipt.

Key Notes

• Default Options:

  • Default payment methods provided by the system cannot be removed.

• Accuracy:

  • Ensure the correct nominal code is assigned to the payment type to avoid posting errors.

• Custom Descriptions:

  • Use clear and concise descriptions to ensure the new payment types are easily recognisable.

Scenarios Where This Process is Useful

• Creating payment types for specific bank accounts or deposit holding accounts.
• Improving financial tracking by categorising vehicle receipts.
• Adding flexibility to payment methods for easier reconciliation.