How to Process Vehicle Write-Backs (Write-Downs)

A vehicle write-back (write-down) is used to adjust the value of a vehicle in stock, ensuring accurate financial reporting. This process can be performed at month-end or year-end, following the same steps for each individual stock record.

Steps to Process a Vehicle Write-Back

1. Access the Stock Record

• Open the relevant Stock Record
• Click on the View/Post tab at the top
• Select Write Down

2. Enter Write-Back Details

• Input the Amount – Enter the write-down value by which the vehicle stock value should be reduced
• Enter the Date – Specify the date for processing the write-back

3. Assign the Write-Back to a Nominal Code

✅ Option 1: Default Car Sales Expense

• If the Nominal Code field is left blank, the write-back will be automatically recorded as an expense under car sales

✅ Option 2: Allocate to a Specific Department

• Enter a Nominal Code to direct the write-back to a different department, such as:
  • 1.20.40.108 – Loan Car Costs (charged to the workshop)

This flexibility allows you to allocate the adjustment correctly based on internal accounting needs.