Managing Held Purchase Invoices

Within a Purchase Ledger (PL) account, you can modify the status of an invoice and add notes for better tracking. Follow the steps below:

Updating Invoice Status:

1. Access the Invoice:

   • Double-click on the desired invoice within the PL account.

2. Change the Status:

   • You can update the invoice status to any of the available options, depending on the situation (e.g., Held, Paid, etc.).

3. Add Notes:

   • Enter any relevant notes in the Notes field. These notes will be visible on the Held Invoice Report, providing detailed information for each invoice.

Viewing the Held Invoice Report:

• Invoices will appear on the report as individual line items, displaying key information such as:
  • Invoice amount
  • Invoice number
  • Status
  • Notes, and more.

Exclusions in Payment Runs:

• During a Suggest Payments run, any invoices marked as "HELD" will automatically be excluded from the payment totals for each account.

Status Visibility on Payment Posting:

• When posting a payment to a PL account, invoices with a query will be marked with a "HELD" status in the Status column, indicating they are under review.