This guide outlines the nominal ledger postings for various workshop job transactions, ensuring accurate financial management and compliance. Each transaction is detailed with its debit and credit nominal codes, descriptions, and relevant notes for context.

Transaction Breakdown

1. Sale of Labour-Only Workshop Job to Cash Customer

• Debit:

  • 1.20.60.14 – Cash in Hand
  • 1.20.30.20 – Cost of Labour
  • 1.20.60.0 – Service Bankings

• Credit:

  • 1.20.10.20 – Sale of Labour
  • 1.20.70.20 – Labour Cost of Sales Accrual
  • 0.0.70.3 – Output VAT
  • 1.20.60.14 – Cash in Hand

• Notes:

  • Customer type (e.g., Retail, Trade) is allocated in the Customer Record and analysed as an extension to the nominal code.
  • This transaction is posted when the job is released and payment is received from the customer.

2. Sale of Labour-Only Workshop Job to Credit Customer

• Debit:

  • 0.0.60.1 – Sales Ledger Debtors

• Credit:

  • 1.20.10.20 – Sale of Labour
  • 0.0.70.3 – Output VAT

• Notes:

  • Job type (e.g., Warranty, Insurance) is allocated within the Job Processing window and analysed as an extension to the nominal code.
  • Warranty job lines are charged to a Warranty Debtors Nominal Code: 1.20.60.45.

3. Sale of Labour and Parts Workshop Job to Cash Customer

• Debit:

  • 1.20.60.14 – Cash in Hand
  • 1.20.30.10 – Parts Cost of Sale
  • 1.20.60.0 – Service Bankings

• Credit:

  • 1.20.10.20 – Sale of Labour
  • 1.20.10.10 – Parts Sales
  • 0.0.70.3 – Output VAT
  • 1.20.60.90 – Work in Progress
  • 1.20.60.14 – Cash in Hand

• Notes:

  • This transaction is posted when the job is released, reflecting payment received from the customer.

4. Sale of Labour and Parts Workshop Job to Credit Customer

• Debit:

  • 0.0.60.1 – Sales Ledger Debtors

• Credit:

  • 1.20.10.20 – Sale of Labour
  • 1.20.10.10 – Parts Sales
  • 0.0.70.3 – Output VAT

Key Notes

• Customer Types: Retail and Trade customer types are allocated in the Customer Record and impact the nominal code analysis.
• Job Types: Warranty and Insurance job types are configured in the Job Processing window and analysed similarly.
• Cash and Credit Jobs: Differentiation between cash and credit customers ensures appropriate allocation of sales ledger or cash-in-hand accounts.