This guide explains the nominal ledger postings for various parts sales and stock transactions. Each transaction type is detailed with its corresponding debit and credit nominal codes, descriptions, and relevant notes for clarity and compliance.

Transaction Breakdown

1. Parts Sale to Cash Customer

• Debit:

  • 1.10.60.0 – Parts Bankings
  • 1.10.20.30 – Parts Discount
  • 1.10.30.10 – Parts Cost of Sale

• Credit:

  • 1.10.10.10 – Parts Sales
  • 0.0.70.3 – Output VAT
  • 1.10.60.80 – Parts Stock

• Notes: Standard sale of parts to a cash-paying customer.

2. Parts Sale to Credit Customer

• Debit:

  • 0.0.60.1 – Sales Ledger Debtors
  • 1.10.20.10 – Parts Discount
  • 1.10.30.10 – Parts Cost of Sale

• Credit:

  • 1.10.10.10 – Parts Sales
  • 0.0.70.3 – Output VAT
  • 1.10.60.80 – Parts Stock

• Notes: Tracks sales made to customers on credit.

3. Parts Issue to a Workshop Job

• Debit:

  • 1.20.60.90 – Work in Progress

• Credit:

  • 1.10.60.80 – Parts Stock

• Notes: Parts issued to workshop jobs are transferred at actual stock value.

4. Parts Sale to a Stock Vehicle

• Debit:

  • 1.30.60.80 – Vehicle Stock

• Credit:

  • 1.11.10.10 – Parts Sales to Deals
  • 1.11.30.10 – Parts Sales to Deals Cost of Sales

• Notes:

  • The department changes with vehicle type (e.g., 30 for New, 31 for Used, 32 for Demo).
  • Transferred at the rate set in the relevant parameter.

5. Parts Sale to Another Branch

• Debit:

  • 1.12.60.99 – Inter-Branch

• Credit:

  • 1.10.60.80 – Parts Stock

• Notes: Transferred at the rate set in the relevant parameter.

6. Parts Sale to a Customer with a Discount

• Debit:

  • 1.10.60.0 – Parts Bankings
  • 1.10.20.10 – Parts Discount
  • 1.10.30.10 – Parts Cost of Sale

• Credit:

  • 1.10.10.10 – Parts Sales
  • 0.0.70.3 – Output VAT
  • 1.10.60.80 – Parts Stock

• Notes: Tracks cash customer sales with an applied discount.

7. Parts Sale to Credit Customer with a Discount

• Debit:

  • 0.0.60.1 – Sales Ledger Debtors
  • 1.10.20.10 – Parts Discount
  • 1.10.30.10 – Parts Cost of Sale

• Credit:

  • 1.10.10.10 – Parts Sales
  • 0.0.70.3 – Output VAT
  • 1.10.60.80 – Parts Stock

• Notes: Tracks credit customer sales with an applied discount.

8. Parts Sale to a Customer with a Carriage Charge

• Debit:

  • 1.10.60.0 – Parts Bankings
  • 1.10.30.10 – Parts Cost of Sale

• Credit:

  • 1.10.10.10 – Parts Sales
  • 1.10.10.12 – Carriage Sales
  • 0.0.70.3 – Output VAT
  • 1.10.60.80 – Parts Stock

• Notes: Includes a carriage charge on the invoice for the customer.

Key Notes

• Discount Handling: Discounts applied to both cash and credit customer transactions are reflected in the ledger.
• Stock Transfers: For inter-branch transfers and stock vehicle allocations, ensure the correct rates are set in the parameters.
• Workshop Allocations: Parts issued to workshop jobs are based on actual stock values.