Guide to Nominal Code Structure in Navigator

Modified on Fri, 27 Dec at 1:03 PM

A nominal code in Navigator is a composite structure designed to provide detailed financial analysis across various business areas. Each code consists of 10 sub-codes, separated by dots, with each part representing a specific aspect of the transaction. This guide explains the components of a nominal code and their functions.

Example Nominal Code

01.1.30.10.30.1.0.0.1.1

The code is broken into the following components:

0. Company Code (e.g., 01)

Purpose: Identifies the company to which the nominal code belongs.
Notes:
- Often hidden from the Extended TB View (e.g., shown as 1.30.10.30.1.0.0.1.1).

1. Branch Number (e.g., 1)

Purpose: Identifies the branch related to the transaction.
Special Cases:
- Control Branch 0: Used for company-specific transactions rather than those tied to an individual branch.

2. Department Code (e.g., 30)

Purpose: Specifies the department associated with the transaction.
Common Department Codes:

Code	Department
0	Control
10	Parts
20	Workshop
30	New Vehicle Sales
31	Used Vehicle Sales
80	Head Office

3. Nominal Code Type (e.g., 10)

Purpose: Represents the type of analysis for the transaction.
Common Types:

Code	Type
10	Sale
20	Discount Given
30	Cost of Sale
40	Direct Expense
60	Asset
70	Liability

4. Nominal Analysis Code (e.g., 30)

Purpose: Provides detailed breakdowns within the nominal ledger.
Customisation: Extendable in Nominal Setup.
Common Codes:

Code	Analysis
10	Parts
20	Labour
30	Vehicles

5. Sales Category

Purpose: Categorises sales based on department and customer type.
Examples:
- Sales Department: Categories are selected when raising a sales order.
- Parts & Service: Customer categories default to "1" for retail but can be customised in customer profiles.

6. Parts Franchise

Purpose: Tracks parts by franchise (e.g., Ford, Oils).
Setup Requirement: Franchises must be enabled in Nominal Ledger > Utilities > Setup.
Unmapped Franchises: If not set up, postings default to a value of zero.

7. Job Type

Purpose: Categorises workshop jobs by type.
Common Job Types:

Code	Job Type
1	Retail
2	Warranty
3	Internal
4	Sales Department
5	Insurance

8. Vehicle Make

Purpose: Identifies the make of the vehicle for P&L entries.
Setup Requirement: Must be configured in Nominal Ledger > Utilities > Setup.

9. Vehicle Model

Purpose: Used for new vehicle sales (Department 30). Defaults to zero for other entries.

Summary

Nominal codes in Navigator provide a highly detailed structure for financial analysis, enabling precise tracking and reporting across branches, departments, job types, and vehicle details. Proper setup and configuration ensure accurate financial records and streamlined reporting processes.