Nominal Code Structure

Modified on Mon, 16 Oct 2023 at 03:15 PM

A nominal code within Navigator has a well-defined structure.  The code is composite, in that it is made of many parts.

 

A typical nominal code is :-

 

 

01.1.30.10.30.1.0.0.1.1

 

The code is made up of 10 sub-codes, divided by dots.  Company number is defined as position zero as this is hidden from the extended TB view.

 

Each section of the code is as follows :

 

0. Company Code  e.g. 01

 

The company code defines the company that this nominal code is posted to.  This is often a "hidden" part of the code and the nominal code is often reported and viewed without this (eg 1.30.10.30.1.0.0.1.1)

 

1. Branch No e.g.  1

 

This is the branch no that the nominal ledger entry relates to.  For system postings this normally relates to the branch that the transaction was generated in.     There is a control branch 0 which is used where the transaction relates to the company specifically rather than to an individual branch within the company.

 

2. Department e.g. 30

 

This is the department code that the transaction relates to, and can be one of the following :-

 0   - Control

 10 - Parts

 11 - Parts - Sales Department

 12 - Parts - Internal

 20 - Workshop

 21 - Workshop - Sales Department

 22 - Workshop - Internal

 30 - New Vehicle Sales Dept

 31 - Used Vehicle Sales Dept

 32 - Demo Vehicle Sales Dept

 33 - 39 - other vehicle departments

 40 - Sales Ledger

 80 - Head Office

 

3. Type e.g. 10

 

The nominal code type represents the analysis of the posting and can be :-

 

 10 - Sale

 20 - Discount Given

 23 - PX Over-allowance

 30 - Cost of Sale

 40 - Direct Expense

 50 - Indirect Expense

 60 - Asset

 70 - Liability

 

Some Navigator installs will also use types 11/21/22/31 which are suspense codes in the Vehicles System but are not documented here.

 

4. Nominal Analysis Code eg 30

 

This defines the core detail of the posting - this is an extendable list which can be added to or manipulated in Nominal Setup.  Typical system defined codes are :

 

 10 - Parts

 20 - Labour

 30 - Vehicle

 31 - Factory Option

 

 etc.

 

5. Sales Category

 

This represents the category of sale, and is driven from the point of sales as follows :-

 

Sales Department

 

When raising a Sales Order in the Vehicles system, a category of sale is selected.  The category of sale no selected is used in nominal postings when the deal is closed.

 

Parts Department

 

A customer category can be assigned to a customer from within the customer record (Profiles / Parts Profiles) - it defaults to "1" for Retail.  The code for this category is used for all P&L entries created from a parts invoice to this customer.

 

Service Department

 

A customer category can be assigned to a customer from within the customer record (Profiles / Service Profile) - it defaults to "1" for Retail.  The code for this category is used for all P&L entries created from a Service invoice to this customer.

 

6. Parts Franchise

 

When a part is created, a franchise is selected (e.g. Ford, Oils, Non Franchise etc).    This franchise code is then used for any P&L entries made by selling this part through either the parts or workshop.    

 

However, the actual analysis of franchises is selected in Nominal Ledger > Utilities > Setup - if a Parts franchise is not selected in the setup, then any postings made to a part with this franchise code will have this code set to zero on any postings.

 

7. Job Type

 

This represents the costing type of a job, as selected from the Workshop when invoicing.   Any workshop invoice generated will be categorised using one of the following codes :

 

 1. Retail

 2. Warranty

 3. Internal

 4. Sales Department

 5. Insurance

 6. Lease Co

 7. Not Used

 8. Other Account

 14. Renault Customer Services (Only used for Renault)

 

8. Vehicle Make

 

This is the vehicle make code, and is used for P&L entries generated by Closing deals in the Vehicles Department and for workshop invoices.   The make of the vehicle is selected here.  

 

However, the actual analysis of makes is selected in Nominal Ledger > Utilities > Setup - if a make is not selected in the setup, then any postings made to a part with this make will have this code set to zero on any postings.

 

9. Model

 

This is the vehicle model code.   It is only used for New Vehicle Sales (to Department 30).   It is zero for any other entries. 

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