How to Write Down Parts Stock

This guide explains the process of writing down parts stock in Navigator. Writing down stock involves adjusting the value of parts to reflect their reduced worth, ensuring accurate accounting.

Step 1: Create a Purchase Ledger Account

1. Navigate to the Accounts Module and create a new purchase ledger account named "PARTS STOCK WRITE DOWN".
   • This account will be used for tracking the write-down adjustments.

Step 2: Goods Out the Parts

1. Go to Parts > Goods In.
2. For each part to be written down:
   • Enter the Part Number and a negative quantity to represent the removal.
   • Click ADD to add the item to the list.
3. Repeat the process until all parts to be written down have been entered.
4. Once finished, click COMPLETE to finalise the process.

Step 3: Goods the Parts Back In

1. Go back into Parts > Goods In to return the parts to stock at their written-down value.
2. Ensure the Purchase Ledger Account selected is "PARTS STOCK WRITE DOWN".
3. Enter the reduced value for each part, ensuring it reflects the written-down amount.

Step 4: Write Off the Difference

1. Navigate to the Purchase Ledger module.
2. Post a zero-value invoice to the PARTS STOCK WRITE DOWN account.
   • This step will account for the difference between the original value and the written-down value, effectively completing the write-down process.

Summary

This process ensures accurate adjustments to stock values and tracks the financial impact of the write-down through the dedicated purchase ledger account. Always review the adjustments in your reports to ensure accuracy.