How to Write Off Parts Stock

This guide outlines the process for writing off parts stock in Navigator. Writing off stock ensures that inventory levels accurately reflect the items physically available on the shelf, eliminating discrepancies.

Step 1: Access the Stock Take Function

1. Navigate to Parts > Stock Take.
   • This module is designed for adjusting stock levels and writing off parts as needed.

Step 2: Enter Stock Details

1. For each part to be written off:
   • Enter the Part Number.
   • In the Quantity field, enter the actual count of the part currently on the shelf (this could be zero if the part is no longer available).
   • Click ADD to add the part to the stock take list.
2. Repeat this process for all parts requiring adjustment.

Step 3: Complete the Stock Take

1. Once all parts have been entered, review the list to ensure accuracy.
2. Click COMPLETE to finalise the stock take.

Outcome

• The system will automatically adjust the stock levels to match the quantities entered.
• Any discrepancies between the system and actual stock levels will be written off, reflecting the updated values in the inventory and financial records.

Best Practices

• Daily Stock Checks: Incorporate this process into your daily stock check routine to ensure ongoing accuracy.
• Annual Stock Takes: Conduct a full stock take annually to reconcile inventory records comprehensively.