How to Transfer a Vehicle to Another Dealer Without Cost

This guide explains the steps to transfer a vehicle to another dealer without incurring additional costs. Access to the Vehicle Administration Toolkit in the Vehicles Module is required to perform this process.

Options for Dealer Transfer

1. Transfer for a Fully Paid Vehicle

• Scenario: The vehicle has been fully paid for, and a purchase invoice is posted against it.
• Solution:
  1. Sell the vehicle to the transferring dealer as a Trade Sale.
  2. This will remove the vehicle from your retail trade units, which is necessary for composite reporting purposes.

2. Transfer with PDI/Prep Costs

• Scenario: The vehicle has associated PDI/Prep costs.

Option 1: Invoice PDI/Prep Costs to the Transferring Dealer

1. Credit the PDI/Prep job back to the stock record.
2. Request the Service Department to invoice the PDI/Prep costs directly to the transferring dealer.

Option 2: Reassign PDI/Prep Costs Internally

1. If no costs are being passed on:
   • Ask the Service Department to credit the PDI/Prep costs back off the vehicle.
   • Re-invoice these costs to an internal Sales Ledger Account.
2. Assign the costs to bring the Stand-In Value (SIV) of the vehicle back to zero.

Steps to Complete the Dealer Transfer

1. Access the Stock Record:

   • Go to the Vehicle Administration Toolkit and locate the stock record of the vehicle to be transferred.

2. Initiate Dealer Transfer:

   • Select the Dealer Transfer option.

3. Enter Dealer Details:

   • In the transfer box that appears, input the details of the dealer to whom the vehicle is being transferred.

4. Confirm Transfer:

   • Complete the transfer process.

Key Notes

• Trade Sale for Fully Paid Units: This is the simplest option for vehicles with purchase invoices already posted.
• PDI/Prep Costs Management: Ensure PDI/Prep costs are either invoiced to the dealer or reassigned internally to maintain accurate SIV.
• Internal Records: Keep detailed records of all transfers for compliance and audit purposes.