How to View the Trial Balance in Navigator

The Trial Balance in Navigator provides a summary of your nominal ledger accounts and can be viewed in two formats: the standard Trial Balance or the Extended Trial Balance. Follow the steps below to access and use these reports.

Steps to Access the Trial Balance

1. Navigate to the Accounts module on the left-hand side of the screen.
2. Select Nominal Ledger.
3. Go to Reports, and then click Ledger Reports.
4. In the Report Type drop-down menu, select the type of Trial Balance report you want to view.

Options for Viewing the Trial Balance

1. Trial Balance

• Choose Trial Balance from the report type drop-down menu.
• Select the Month and Year for the report you wish to generate.
• Click Report to generate the summary.

Note:

• This report provides a summarised view of the Trial Balance using the nominal shortcut format.
• Drill-down functionality is not available in this report.

2. Extended Trial Balance

• Choose Extended Trial Balance from the report type drop-down menu.
• Select the Month and Year for the report you wish to generate.
• Click Report to generate the summary.

Additional Features:

• The Extended Trial Balance includes detailed categorisation such as:
  • Sales Categories
  • Parts Franchise
  • Job Type
  • Vehicle Make
  • Vehicle Model
• Drill-Down Functionality:
  • To investigate a nominal code, double-click on a line in the report.
  • This opens a new screen where you can:
    • Click Month’s Transactions to view individual transactions for the selected nominal code.
    • Generate a detailed report of those transactions.

Drilling Down Further in the Extended Trial Balance

• Double-click a specific transaction line to open a pop-out window.
• In the pop-out window:
  • Click COPY next to the batch number to view the full batch details.
  • Click COPY next to the invoice to view a copy of the invoice, if applicable.

Key Notes

• The Trial Balance is best for a quick summary, while the Extended Trial Balance provides a detailed breakdown.
• Use the Extended Trial Balance when you need to drill down into specific transactions or analyse data by additional categories.