Parts Till Reconciliation

This guide outlines the process for running and using the Parts Till Reconciliation report in the Navigator system. This report is essential for cashing up and reconciling payments taken through the parts department, ensuring that all real-world payments are accurately reflected in the system.

When to Use

• The report can be checked during the day but must be run at the end of the day or the following morning to ensure all transactions are complete.

Step-by-Step Process

1. Accessing the Report:

• From the main menu, select Parts.

• Then choose Parts Manager’s Toolkit.

• Click on Till Reconciliation.

2. Configuring the Report:

• The system defaults to today’s date. Adjust the date if you need to review a previous day.

• Click the Report button once the correct date is selected.

3. Understanding the Output:

• Navigator generates two reports:

  • Parts Department Till Reconciliation (primary document for cashing up)

  • Parts Department Invoice Summary

4. Reconciling Payments:

• Focus on the Till Reconciliation document.

• It lists all invoices paid that day and the payment methods used: Cash, Cheque, Card, or Credit Account.

• Print the reconciliation report.

• Match physical payments (cash, cheques, card receipts) to the report.

5. Finalising the Reconciliation:

• Ensure all figures match and that every transaction has been processed.

• Place the following into an envelope, bag, or folder:

  • Cash

  • Cheques

  • Card receipts

  • Till reconciliation report

  • Associated invoices

• Send this package to the Accounts Department so they can complete the banking process in Navigator.

Important Tips:

• Run the reconciliation daily to maintain accurate financial records.

• Always print and verify the reconciliation report before submitting to accounts.

• Use this process to identify and resolve any discrepancies in real time.