Transfer a stock record to another department

Modified on Mon, 16 Oct 2023 at 09:52 AM

Please note - you aren't able to transfer back to New Vehicle - this also cannot be manually amended by helpdesk.

You can change the department that the Stock Record is in by doing the following. Go to the Navigator Main menu and select Vehicles. In the drop down menu that appears select Vehicle Administrators Toolkit.

The following window will appear:


Search for the required Stock Record. When the Stock Record appears on screen select the Sales Status tab. A window similar to the below will appear:


Select the Dept button next to the Status field.

The following window will appear:


Transfer To - select from the drop down listmceclip3.pngand select the required department to transfer the vehicle to. An example of the drop down menu is shown below:


The status of the vehicle will change for each of the different departments you select. See examples below:



Demonstration Stock


Hire Stock


Loan (Courtesy) Vehicle


Company Vehicle


Contract Hire


Note: if a new vehicle is moved to another department, when transferring back to showroom stock it will no longer display as a New vehicle. It will display as used.

Date of Transfer - the date the vehicle was moved to the required department.

A/c for Maintenance - the a/c for maintenance is entered into the vehicle record in the lease company field - so if it goes into the workshop it's billed to the right account. For more information regarding the vehicle record, please click here.

VAT Qualifying - tick this option if the vehicle is VAT Qualifying.

Alternate Nominal Code for Write/down - the alternate nominal code for write/down is the nominal code that any write downs for this vehicle will be posted to - if not to the default. For example, if this was a workshop courtesy car, you might enter the nominal code for Workshop Courtesy Car Costs to override the standard "Sales Write downs".

Once complete, select Transfer to move the vehicle to the required department.

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