When a vehicle is transferred between branches or departments in Navigator, the system automatically generates a nominal ledger batch to adjust the entries. This ensures that the vehicle's financial records are correctly reallocated. By examining the transaction report, you can identify the user responsible for initiating the transfer and the date it was performed.

Steps to Identify the User

1. Understand How the Nominal Ledger Adjusts

  • Branch Transfers:

    • When a vehicle is transferred between branches, the system automatically:
      • Removes the nominal entry from the original branch (e.g., 1.30.60.80 for branch 1).
      • Posts the nominal entry to the new branch (e.g., 2.30.60.80 for branch 2).

  • Department Transfers:

    • If a vehicle is moved between departments within the same branch:
      • For example, from New Vehicle Stock (1.30.60.80) to Demo Stock (1.32.60.80), the system updates the nominal ledger accordingly.

2. Generate a Transaction Report

  1. Access the Required Stock Number:

    • Go to the Transaction Report section in Navigator.
    • Search for the specific stock number associated with the vehicle.

  2. Locate the Relevant Batch:

    • Identify the batch where the vehicle's transactions were moved to the new branch or department.
    • Double-click the batch entry to view its details.

3. Review the Batch Details

  • The batch details will display the following information:
    1. User: The individual who performed the transfer.
    2. Posting Date: The date the transfer was processed.

Example Scenarios

  1. Branch Transfer:

    • A vehicle with a purchase price in 1.30.60.80 (branch 1) is transferred to branch 2.
    • The nominal entry is removed from 1.30.60.80 and reposted to 2.30.60.80.

  2. Department Transfer:

    • A new vehicle in 1.30.60.80 (New Vehicle Stock) is moved to 1.32.60.80 (Demo Stock).

In both cases, the transaction report will display the batch and associated user details.

Key Notes

  • Audit Trail: The transaction report provides a clear audit trail, showing the user and date of the transfer.
  • Nominal Updates: Ensure nominal codes for transfers are reviewed to confirm accurate postings.
  • Tracking Changes: Regularly monitor transaction reports for significant inter-branch or inter-department vehicle movements.