Trial Balance Setup Guide

The Trial Balance (TB) in Navigator can be customised to provide varying levels of detail based on your business requirements. This guide explains how to configure the Trial Balance, including adding franchises and makes, remapping consignment stock nominals, and categorising ledger accounts.

Steps to Configure the Trial Balance

1. Access the Trial Balance Setup

   • Navigate to:
     Accounts > Nominal Ledger > Utilities > Setup > Trial Balance Setup.

2. Add Franchises and Makes

   • To add franchises or makes to your Trial Balance:
     • Click Add next to the relevant box.
     • This will separate the analysis on the Extended Trial Balance (TB).
   • For more details on this, refer to the guide:
     Extended Vehicle Analysis - How to Add onto Your Extended TB.

3. Remap Consignment Stock Nominals

   • You can map nominal codes such as 60.85 (Vehicle Consigned Stock) and 60.81 (Suspense) to clear them from the TB.
   • This ensures these codes are balanced and mapped appropriately.
   • For instructions, refer to the guide:
     How to Remap Nominal Codes to Contra 60.85 & 60.81.

4. Categorise Sales and Purchase Ledger Nominal Accounts

   • Add nominal categories for Sales Ledger and Purchase Ledger accounts to better categorise entries in the Extended TB.
   • For details, see:
     How to Add Nominal Categories to the Purchase and Sales Ledgers. 

5. Save and Apply Changes

   • Once your changes are made, click Save in the bottom-right corner.
   • The system will perform a small rebuild of the nominal to update the Trial Balance setup.

Key Notes

• Customisable Detail:
  • Adjust the level of detail in the Trial Balance to suit reporting requirements.
• Extended TB Features:
  • Adding franchises, makes, and categories enhances the functionality of the Extended TB.
• Nominal Rebuild:
  • Changes are applied immediately after saving through a nominal rebuild.

Scenarios Where This Process is Useful

• Customising financial reports for detailed franchise and make analysis.
• Clearing consignment stock nominal codes from the Trial Balance.
• Improving organisation by categorising sales and purchase ledger accounts.