How to Post a Cost Against a Sold Warranty

Posting a cost against a warranty you’ve sold is handled directly through the stock record. Follow these steps to ensure the cost is posted accurately:

Step 1: Access the Stock Record

1. Navigate to the stock record for the vehicle associated with the sold warranty.
2. Go to the Purchase Status tab.

Step 2: Open the Post Purchase Screen

1. Click on Post Purchase to open the relevant screen.
2. Fill in the required fields:
   • Supplier: Select or enter the supplier.
   • Invoice Number: Input the invoice reference number.
   • Date: Enter the date of the purchase.
   • Invoice Value: Enter the full invoice amount.
   • VAT: Input the VAT value associated with the purchase.

Step 3: Allocate the Warranty Cost

1. Within the Post Purchase screen, click on the Warranty tab.
2. Enter the cost in the To Post box. Ensure this value reflects the exact cost of the sold warranty.

Step 4: Post the Entry

1. Review the details to ensure accuracy.
2. Press Post to finalize the transaction.

Tips for Accuracy

• Supplier Details: Double-check that the correct supplier is selected for the transaction.
• Invoice Reference: Ensure the invoice number matches the physical or electronic invoice for audit purposes.
• Review Before Posting: Confirm the values entered in the To Post box and VAT field are accurate.