Vehicle Supplier Discrepancy in Cost Analysis

A discrepancy between the vehicle supplier and what is displayed in cost analysis usually occurs due to an incorrect supplier being assigned during the purchase invoice posting. This is not a system error, but rather a data entry issue that can be corrected.

Steps to Resolve a Supplier Discrepancy

1. Verify the Assigned Supplier

• Navigate to the Stock Record > Purchase Status tab.
• Check the supplier details listed in the stock record.
• If incorrect, note that supplier details can be modified within this section.

2. Identify the Incorrect Supplier in Cost Analysis

• Go to the Cost Analysis section in the Purchase Status tab.
• If the supplier listed here differs from the assigned supplier, this means the purchase invoice was posted to the wrong supplier account.

3. Correcting the Supplier in the Cost Analysis

? If the Purchase Invoice Was Posted to the Wrong Supplier:

• A credit note must be issued for the incorrect posting.
• Repost the purchase invoice to the correct supplier account.

? If the Cost Appears on the GANI (Goods Accrual Not Invoiced) Account:

• The accounts team can transfer the amount between GANI accounts to reflect the correct supplier.
• This prevents discrepancies in financial reports and supplier accounts.