How to Reverse a Duplicate Vehicle Posting

Duplicate vehicle postings typically occur when a purchase invoice is posted multiple times. To reverse the duplicate, the same process is followed as when posting a purchase invoice, but with negative values.

This guide will walk you through the steps to reverse a duplicate vehicle posting.

Step-by-Step Instructions

1. Access the Stock Record

   • Navigate to the Stock Record for the vehicle.
   • Go to the Purchase Status tab and select Post Purchase.

2. Enter Supplier Information

   • In the Supplier field, enter the supplier's name.
     Tip: You can find the supplier details by reviewing the Cost Analysis section.

3. Input Invoice/Delivery Note Details

   • Enter the Invoice Number or Delivery Note Number.
   • Add a reference of your choice for clarity.

4. Important:
   If you only enter a delivery note number, the cost will post to the GANI (Goods Awaiting Invoice).

5. Enter the Credit Details

   • Select the Credit Date.
   • In the Inv Value box:
     • Enter the credit amount as a negative value.
     • Enter 0 in the VAT box (if the vehicle is a margin vehicle).

6. Post the Credit

   • Single-click in the To Post box.
   • Enter the same negative value as in the Inv Value box.
   • Refer to the example below for clarification:
     (Include or link to the relevant image here).

7. Finalise the Posting

   • Press Post to complete the reversal.