How to Credit a GANI Line from the Purchase Ledger

The method for crediting a GANI (Goods Accepted Not Invoiced) line depends on how it was originally posted. Below is a guide on how different departments post to GANI and how to reverse these entries.

Parts Department:

• If the GANI originates from a parts goods-in process, the parts department will need to reverse the entry by performing a Goods Out.
• This is done in the same way the parts were brought into stock, but with a negative quantity to reverse the posting.

Vehicles Department:

• If the GANI was posted from a Purchase Order, go to the PDI/Prep tab and create a new purchase order with a negative value, posting it to the same account.
• For GANI entries related to vehicle costs, navigate to the Purchase Status tab, select Post Purchase, and enter the values as negatives. Be sure to include a delivery note reference so the entry is processed correctly in the GANI.

Workshop:

• If the GANI entry comes from a posted Sub-Contract, create another sub-contract for the same amount but enter it as a negative.
• The two request lines will offset each other, allowing you to charge these to an internal Sales Ledger account without affecting the customer's invoice.