How to Transfer a GANI (Goods Accepted Not Invoiced)

A GANI (Goods Accepted Not Invoiced) represents goods that have been physically received by the business but not yet invoiced by the supplier. Occasionally, these goods may be associated with the wrong supplier account, either due to data entry error or a legitimate change in supplier.

The system provides a way to transfer a GANI record to another supplier account, ensuring that your purchase ledger remains accurate and that the correct supplier is invoiced. This process provides flexibility and avoids the need to delete and re-enter the goods receipt.

When You Might Need to Transfer a GANI

Common scenarios include:

• The goods were received under the wrong supplier account due to a miscode at the time of entry.

• The supplier changed before the invoice was received (e.g., reassigning orders due to business changes or internal agreements).

• You are consolidating supplier accounts or managing supplier takeovers and need to realign open GANI entries.

Transferring avoids the administrative burden of reversing and rebooking the goods receipt.

How to Transfer a GANI to Another Supplier

Follow these steps to transfer a GANI line:

1. Go to the Purchase Ledger in your system.

2. Select the supplier account currently holding the GANI line.

3. Navigate to the GANI tab within the supplier account view.

4. Single-click the GANI line that you wish to transfer (do not double-click or open the line).

5. Click the "Transfer" button.

6. Enter the new supplier account number to which the GANI should be reassigned.

7. Confirm the transfer.

The selected GANI line will now be moved to the correct supplier account and will appear under their GANI tab instead.

Important Notes

• Only unmatched GANI lines can be transferred. Once invoiced or matched, they become part of the purchase transaction and can no longer be moved.

• Ensure the new supplier account is active and valid before attempting the transfer.

• Transferring a GANI does not affect the stock position or goods received - it only adjusts the accounting side of the transaction.