How to Remove GANI Lines

Modified on Mon, 14 Apr at 10:59 AM

GANI (Goods Accepted Not Invoiced) lines are system-generated entries that occur when goods or services have been received but not yet invoiced. These are tracked on the purchase ledger to reflect outstanding liabilities across various departments, such as Parts, Vehicles, and Workshop.

When a GANI line is no longer valid — due to cancellations, duplicate processing, or error — it needs to be reversed properly to maintain accurate accounts and stock records. The reversal method depends on which department created the original GANI entry.

Parts Department

Scenario: The GANI line originates from the goods-in process for parts.

How to Reverse It:

Perform a Goods Out entry through the same stock interface used for bringing parts into stock.
Enter the same part number and quantity but with a negative quantity.
This will reverse the stock movement and eliminate the GANI entry.

Note: This process ensures that both the stock value and the purchase ledger entry are corrected.

Vehicles Department

1. If Posted via Purchase Order (PDI/Prep Tab)

How to Reverse It:

Go to the PDI/Prep tab of the vehicle record.
Create a new purchase order with the same details as the original but with a negative value.
Ensure the entry is posted to the same nominal account used in the original transaction.

2. If Related to Vehicle Costs (Purchase Status Tab)

How to Reverse It:

Navigate to the Purchase Status tab on the vehicle record.
Select Post Purchase and enter the required values as negatives.
Always include a delivery note reference so the reversal is properly processed and matched in the GANI system.

Workshop Department

Scenario: The GANI line was generated from a posted Sub-Contract.

How to Reverse It:

Create a new sub-contract entry for the same amount as the original, but enter it as a negative value.
This will create a second request line that offsets the first.
The net effect is zero, and both entries can be charged to an internal Sales Ledger account, ensuring there is no impact on the customer's invoice.

Best Practices

Ensure the reversal uses matching accounts and values to completely offset the original entry.
Avoid using manual journals to correct GANI lines — always use the correct departmental method to maintain audit trails.
Where possible, include notes or references to explain the reversal for future traceability.