How to Post Credit Notes on the Purchase Ledger

To correctly post a credit note on the purchase ledger, follow these steps:

1. Navigate to the Purchase Ledger:

   • Go to Accounts > Purchase Ledger > Post Invoice.

2. Enter Credit Note Details:

   • Account Number: Input the relevant account number.
   • Invoice No Field: Enter the credit note reference here.
   • Date: Specify the date of the credit note.
   • Value: Input the value of the credit note, ensuring it is entered as a negative amount (e.g., -100).

3. Code the Credit Note:

   • Assign the appropriate nominal code where the credit note needs to be allocated.
   • Click Add to confirm.

4. Finalise the Posting:

   • Click Post and Finish to complete the process.

5. Matching the Credit Note Against an Invoice:

   • Post a Paymentto match the credit note against the relevant invoice:
     • Select both the invoice and the credit note when posting the payment.
     • The payment total will automatically adjust based on the combined values of the invoice and credit note.

The credit note will now appear on the account and be correctly applied to the corresponding invoice.