How to Close a Deal Down

Closing deals in Navigator is a critical step that ensures all relevant financial and sales information is captured correctly. This action updates both the accounts system and the Sales Manager’s Toolkit, specifically the Profit Report.

This guide walks through the steps and best practices for safely closing a deal once a vehicle has been sold and invoiced.

Why Closing the Deal Matters

Closing a deal in Navigator will:

1. Populate the Profit and Loss section in the accounts system.

2. Update the Profit Report in the Sales Manager’s Toolkit.

This ensures accurate financial reporting and sales performance tracking.

Step-by-Step: Closing the Deal

1. Open the Stock Record

• Begin by accessing the relevant vehicle stock record in Navigator.

2. Review the Profit Analysis

• Go to the Profit Analysis tab.

• Ensure that all components of the deal are correct, including:

  • Vehicle sale price

  • Purchase invoice posting

  • PDI charges

  • Dealer options

  • Any related costs

⚠ If any required element is missing, complete it before proceeding. Closing an incomplete deal may result in incorrect profit figures.

3. Initiate the Deal Closure

1. Click on the Processing tab.

2. Select Close Deal.

4. Review and Confirm

• A popup window will appear.

• The close date will default to the invoice date.

You may change this date if needed (e.g. to reflect the actual delivery date).

5. Finalise the Closure

• Once reviewed, click Close to finalise the process.

The system will:

• Lock the deal from further editing.

• Update reporting tools with the final profit values.

• Record the closure date in the system.

Summary

Closing deals promptly ensures financial accuracy and supports clear performance tracking. It should be a routine part of every sales administrator’s workflow once invoicing is complete.