Assigning Nominal Codes to Non-Labour Lines

Assigning specific nominal codes to non-labour lines is essential for ensuring accurate financial reporting. By defining these codes, you can separate non-labour costs (such as parts, sundries, sublets, etc.) from labour charges on your trial balance, enabling better visibility of workshop costs and more accurate cost centre analysis.

This setup supports cleaner account postings and simplifies your reporting structure when reviewing workshop profitability.

Key Rule: Use Only the Final Segment of the Nominal Code

When entering a nominal code for a non-labour line, you must enter only the final part of the code (e.g. 900, not 1.20.50.900).

This is because the system automatically constructs the full nominal code by combining:

• The branch prefix

• The department code (uses 20 for workshop)

• And the line type

Entering the full nominal code manually will result in a misinterpretation by the system.

Note: If the full nominal code is entered, the system will fail to code it correctly, and the cost will be misallocated to banking instead of the intended nominal ledger. This can distort your trial balance and reporting.

Step-by-Step: How to Assign Nominal Codes

1. Go to:
   Workshop > Service Parameters > Non Labour Charges

2. Locate the relevant non-labour line (e.g. "Service Plan").

3. Double-click the line to open its configuration screen.

4. In the Nominal Code field, enter only the final part of the code (e.g. 900).

5. Click OK or Save to apply the changes.