Missing Parts from GANI (Goods Accepted Not Invoiced)

When parts are brought into stock using the Goods In method, their value is typically posted to the GANI account, where it remains until accounts receive and post the supplier's invoice, allocating it against the corresponding GANI line on the supplier account. However, there are specific scenarios where this process may differ:

1. Invoice Reference Entered During Goods In:

   • If an invoice reference is entered during the Goods In process, the system will ask if an invoice was received with the delivery of the parts.
   • If you input the invoice values and post, the value will be recorded on the Transactions tab of the supplier account instead of the GANI tab.
   • This occurs because the system assumes the invoice has been received and processes it accordingly.

2. Selecting "I Do Not Have an Invoice":

   • Choosing the option "I do not have an invoice" during the Goods In process ensures the value is posted to the GANI account as expected.

3. Delivery Note Reference Entered:

   • If you enter a delivery note reference instead of an invoice reference, the system bypasses the "Direct Post" option, and the value is posted to the GANI account as usual.

4. Accounting Implications:

   • When parts are brought into stock with an invoice, they will post to account 0.0.70.2, not 0.0.70.8, which is used for GANI postings.

Key Takeaways:

• Ensure the correct reference type is entered during the Goods In process (invoice or delivery note) based on the documentation received.
• If the GANI appears incorrect, check the supplier's Transactions tab for postings that may have bypassed GANI due to the invoice being entered at Goods In.