Adding Opening Vehicle Stock on Navigator

Opening stock is the starting point for bringing your vehicles into Navigator. This is especially important when first setting up. Vehicle admin staff will handle this most often.

It follows the normal process of adding stock vehicles, so it is good practice to learn.

Why This Matters

Opening stock ensures that your live system matches your real-world stock position. Without it, your accounts, margins, and reporting will not reflect reality.

Step 1 - Add the Vehicles

Go to Vehicle Admin Toolkit. You have two options:

• New vehicles - Created from a price list configured in Vehicle Parameter Maintenance.

• Used vehicles - Usually created from a registration and pulls details from VRM. If the vehicle is a caravan or boat, you create it manually.

When going live, you will have two supplier accounts for opening stock. These are usually accounts 1 and 2.

Step 2 - Post the Cost

Once vehicles are created, you need to post their cost as a purchase invoice.

1. Go to the Purchase tab.

2. Select Post Purchase.

3. Enter the relevant supplier.

4. For opening stock, enter a reference in the Delivery Note box (use the stock number from your previous system).

5. Enter the net value. Do not enter VAT.

6. Enter the value in the To Post box.

7. Press Post.

Step 3 - Repeat

Repeat the posting process until all opening stock is on the system.