Authority Codes in Staff Records

These authority codes control access to specific areas and functions within the DMS. They are visible under Setup > Staff Records > List Staff.

Each code defines what actions a staff member is permitted to perform.

Sales and Vehicle Administration

• 12000 Sales Toolkit

• 12001 Sales Managers Toolkit

• 1570 Vehicle Admin Toolkit

• 1250 Sales Order Processing

• 1571 Allow to Invoice

• 1572 Allow to Deliver

• 1249 No Access to Sales Orders

• 1780 Vehicle Parameters

• 12004 Allows to Reopen Deals

• 12003 Job on Sales Vehicle

Parts

• 480 Parts POS

• 720 Allow View/Update

• 910 Parts Goods In

• 911 Return Old Units

• 940 Stock Check

• 520 Stock Order

• 510 Parts Kits

• 750 Parts Managers Toolkit

Service and Workshop

• 980 Service Reception

• 990 Technicians Clock

• 1770 Parameters

• 1050 Warranty

• 1061 Service Managers Toolkit

• 1640 Campaigns & Service Follow-up

• 1681 View New Customers

Ledgers and Accounting

Sales Ledger

• 240 Sales Ledger

• 2401 SL Enquiry

• 2402 SL Invoice

• 2403 SL Cash

• 2404 SL Journals

• 2405 SL Reports

• 2406 SL Statements

• 2407 SL Setup

Purchase Ledger

• 1410 Purchase Ledger

• 14101 PL Enquiry

• 14102 SL Invoice

• 14103 PL Payments

• 14104 PL Reports

• 14105 PL Setup

Nominal and Financial Control

• 60 Nominal

• 564 Cash Book

• 1560 VAT Return

• 290 Till Reconciliation

Systems and Management

• 280 Systems Maintenance

• 10002 Shop Managers

• 10001 Head Office

• 10004 Authorise Purchase Number

• 452 Delete Customer/Vehicle

Asset and Rental

• 13000 Asset System

• 13100 Contracts

• 13200 Rental

• 13201 Rates Table